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Objective
A specialist manufacturer of key mining equipment realised they needed a more competitive approach in a tightening market. A large business change project was initiated. As part of this project, the business decided to review current operational systems processes and financial processes. Their aim? To optimise current ERP and provide more control over their mining projects.
They engaged us to deliver a set of effective process controls for their Construction projects.
Solution Delivery
- We did a complete review of current business processes, including a walk-through of the shop floor. From there, we developed and delivered a Future State process map. The Future State highlighted various control points, which would provide more efficient project management.
- The Future State process map also leveraged additional value out of the business ERP system. It included use of previously ignored (but useful) software functions.
- We also did a full Data Cleanse of the software. This led to us merging three existing ERP databases into one. This provided a lot more processing efficiency for the Shared Services Finance staff.
- We helped the CFO change their project financial management of projects to use work in progress accounting and profit recognition.
- We modified the ERP system so that it could provide project managers with more consistent and reportable controls. The controls were specifically around project activities, costs and billing.
- Finally, we streamlined the Finance processes, so that we could deliver more efficient Shared Services functions.
Achievements
- The Project Staff had a very strong initial reluctance to change! They got past this once they were comfortable with changes and could see the value of the additional information.
- The Divisional and Group management were thrilled with the additional Financial control over large dollar value projects.
- They also got the ability to proactively manage overruns rather than reactively dealing with them. This resulted in a rollout of the methodology to all businesses within the division.
- Simplified processes provided Shared Services with the ability to expand their scope and workflow quantity, without the need for additional staff.
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